An accounting as an information system (Shortcut: AIS) is a system of storing, collecting and processing accounting and financial data that are used by decision makers. AIS is generally a computer-based method for tracking accounting activity in conjunction with information technology resources. The resulting financial reports can be used externally by other interested parties including investors, creditors and tax authorities or internally by management. AIS's are designed to support all accounting activities and functions including financial accounting, auditing and reporting, managerial/ management accounting and tax. The most widely adopted AIS's are auditing and financial reporting modules.
Many large and SMEs are now adopting cost-effective cloud-based accounting information system in recent years.
Looking back years ago, most organizations, even larger ones, hire outside consultants, either from the software publisher or consultants who understand the organization and who work to help select and implement the ideal configuration, taking all components into consideration.
The steps to implement an accounting information system are as follows:
- Detailed Requirements Analysis - where all individuals involved in the system are interviewed.
- Systems Design (synthesis) - The analysis is thoroughly reviewed and a new system is created.
- Documentation - As the system is being designed, it is documented.
- Testing - Before launch, all processes are tested from input through output, using the documentation as a tool to ensure that all processes are thoroughly documented and that users can easily follow the procedures.
- Training - Before launch, all users need to be trained, with procedures.
- Data Conversion - Tools are developed to convert the data from the current system to the new system.
- Launch - The system is implemented only after all of the above is completed.
- Tools - Online resources are available to assist with the strategic planning of accounting information systems.
- Support - The end users and managers have ongoing support available at all times.